Exhibitor Contract Information
Exhibitor Overall Information
Renaissance Hotel Information for Exhibitors
MUSIC INDUSTRY EXHIBITORS:
The purpose of this letter is to direct your attention to the Oklahoma Bandmasters Association’s Convention to be held at the Renaissance Tulsa Hotel and Convention Center in Tulsa, Oklahoma, July 20-23, 2020 (exhibit floor will be open July 21 & 22). This is our 55th annual convention and President Josh Allen and the O.B.A. Board of Directors have done their best to make it a great convention.
Please notice setup times and exhibit times. Convention setup will be Monday, July 20th from 7:00 p.m. until 10:00 p.m. or Tuesday, July 21st from 7:00 a.m. to 10:00 a.m. The first exhibit time will be Tuesday, July 21, from 10:00 a.m. to 12:00 p.m. (this time may change as the convention schedule evolves). Two additional exhibit times are scheduled for Tuesday, July 21, 1:00 p.m. to 5:00 p.m. and Wednesday, July 22 from 9:00 a.m. to 12:00 p.m. with booth “tear down” after that time, as per your contract. There is a $10 charge this year for electricity. Please indicate on your form if you need electricity.
Our convention annually draws over 230 of Oklahoma’s finest Band Directors. In addition to active members and families, we will also have two O. B.A. All-Star Jazz Bands composed of outstanding student musicians from throughout Oklahoma, O.B.A. Hall of Fame members and retired band directors.
Again this year we will provide 24-hour security beginning at 7:00 p.m. on Monday and ending at 12:00 p.m. on Wednesday. There will be no exhibit time during Monday or Thursday of the convention. President Allen has a couple of exclusive exhibit times during the exhibit hours.
On the website you should find, a contract for exhibit space, information for extras for that exhibit space plus shipping information, a floor plat, an exhibit schedule, a contract for purchasing ad space in our convention program and a letter from President Allen. There is a link for reservations on our web site or by contacting the hotel directly at their central reservation department at 1-800-264-0165 and give them the code OBAN.